Key Dates and Deadlines 2019 Summit4CI

Registration & Accommodation

  • Registration opens: May 2019
  • Early Bird Discount Registration Deadline: Monday, July 15, 2019
  • Final Registration Deadline: Monday, September 16, 2019
  • Room booking deadline: Monday, September 30, 2019 - This is the last day to get guaranteed Summit rates for hotel rooms. After this date, the special discount rate will be honoured based on space and rate available basis only.
  • Last day to get guaranteed Summit rates for hotel rooms: Sept. 30 – after this date, special discount rate will be honoured, based on space and rate available basis only.
  • Last day to cancel hotel rooms without penalty: 72 hours before check-in

Refund/Cancellation Policy

  • Requests for cancellation of registration received up to and including September 16, 2019 - Full refund
  • Requests for cancellation of registration received from September 17 until September 23, 2019 – 50% refund
  • Requests for cancellation of registration received on or after September 24 - No refund

Sponsors

  • Sponsor logos and ads due: ASAP (September 3, 2019 – latest)
  • Exhibitor orders deadline: If booths still available, September 20, 2019
  • Sponsor payments due: Upon invoicing (September 27, 2019 – latest)
  • Exhibitor manual sent out: As sponsor payment received
  • Shipping deadline: This is determined by our customs broker & is communicated to each sponsor in the sponsor manual
  • Last date for sponsors to upgrade food orders (if applicable, for coffee breaks, receptions): September 15, 2019
  • Booth setup: 12:00-5:00 p.m. - Sunday, October 20, 2019
  • Booth tear down: 12:30-4:30 p.m. - Wednesday, October 23, 2019

Abstracts

  • Abstracts Submission Open: Tuesday, April 23, 2019
  • Submission Deadline to be considered for Travel Award (HQP only): Friday, May 24, 2019
  • Travel Award Notifications: Monday, July 8, 2019
  • Final Abstract Submissions Deadline: Friday, September 6, 2019
  • Expense claim submissions due (Travel Awardees): November 30, 2019

Speakers

  • Deadline for bio and headshot: ASAP (September 26, 2019 – latest)
  • Deadline for PowerPoint presentation (on-site): As soon as you pick up registration at registration desk or two hours (latest) before your presentation.
  • Expense claim submissions due: November 30, 2019

Contact Us

Questions, suggestions, concerns? Contact the Summit4CI team at [email protected].